Getting Started

Welcome to SciMatic - your all-in-one academic platform

SciMatic is an academic platform designed for researchers, authors, editors, and students. It provides tools for managing scientific publications, journal operations, manuscript submissions, thesis writing, and academic collaboration.

Quick Start

Create a free account at scimatic.org/register to access all features. Your role (Author, Editor, Student) determines which tools are available to you.

Step-by-step guides

Publishing a paper: Guide for Authors. Running a journal: Guide for Editors and Journal Owners.

Platform Overview

Journals

Browse and search academic journals hosted on SciMatic.

Journal Manager

Create and manage your own academic journal with editorial tools.

Manuscripts

Write, edit, and submit manuscripts with an online editor.

Thesis Manager

Organize and write your thesis with chapters and references.

Semester Manager

Manage courses, subjects, and exams for academic semesters.

Letterpad

Create professional academic letters and correspondence.

User Roles

RoleDescriptionAccess
AuthorResearchers and writersSubmit manuscripts, manage bibliographies, collaborate
EditorJournal editors and reviewersManage journals, review manuscripts, editorial board
StudentAcademic studentsThesis writing, semester management, subject tracking
ModeratorPlatform moderatorsContent moderation, quality assurance

Journals

Browse, search, and discover academic journals

The Journals section lets you explore all academic journals hosted on SciMatic. Each journal has its own page with information about scope, editorial board, indexing, and published articles.

Browsing Journals

Visit Journals to see all available journals. Each journal card shows:

  • Journal cover image and full name
  • Journals without an owner display an "Own this journal" badge - click it to purchase ownership

AI Journal Finder

The AI Journal Finder helps you match your manuscript to the best journal. Enter your manuscript title and abstract (minimum 50 characters), and our AI will analyze and recommend the top matching journals with relevance scores.

Tip

A detailed abstract gives the AI better context for accurate matching. Aim for at least 150 words in your abstract.

Journal Pages

Each journal page includes:

  • Welcome - Introduction and scope of the journal
  • Editorial Board - Editors, reviewers, and their roles
  • Indexing - Where the journal is indexed (Scopus, Web of Science, etc.)
  • Published Articles - Archive of published manuscripts by volume/issue
  • Submit - Direct submission link for authors

Journal Manager

Create and manage your own academic journal

The Journal Manager lets editors create, configure, and manage their academic journals. As a journal owner, you control the entire editorial workflow. The Guide for Editors and Journal Owners covers every step in detail.

Creating a Journal

  1. Go to Create Journal
  2. Fill in the basic information: long name, short name, abbreviated name
  3. Add welcome content, aims & scope, and about information
  4. Select which article types your journal accepts (Article, Review, Proceeding, etc.)
  5. Submit the form - your journal will be created and pending admin approval

Journal Settings

Once your journal is created, you can manage it through tabs:

  • Basic - Names, ISSN, starting year, accepted article types, publication fee (APC) and cover image
  • Content - Welcome message, aims & scope, about, additional info (author guidelines), and editorial board description
  • Editorial - Add/remove editorial board members with roles (Editor-in-Chief, Associate Editor, etc.)
  • Indexing - The indexing services that list your journal
  • Publication - Issues per volume; every issue holds 10 articles and the next one opens automatically
  • DOI / Crossref - DOI registration under your publisher's Crossref prefix
  • Certificate - The Editor-in-Chief's signature for publication certificates

How Authors Submit

Authors upload their manuscript as a Word (.docx) or PDF file. When you accept a paper, you choose how its final PDF is made: laid out by AI, converted from the author's Word file, or uploaded by you.

Managing Submissions

As a journal owner, you can view all submitted manuscripts, assign reviewers, track the peer review process, and publish accepted articles.

Manuscripts

Write, edit, and submit your research papers

The Guide for Authors walks through submission, review, the publication fee and publication step by step.

Creating a Manuscript

  1. Go to Create Manuscript
  2. Enter your manuscript title and abstract and choose the language
  3. Choose a target journal (use AI matching or browse manually)
  4. Select the article type (Article, Review, Proceeding, etc.) and upload your manuscript as a Word (.docx) or PDF file of up to 20 MB
  5. Click Continue: SciMatic reads the authors and keywords from your file

Keywords

Keywords are important for discoverability. When you open the Keywords section:

  • If no keywords exist, the system automatically generates 5 keywords using AI based on your title and abstract
  • You can click "Generate with AI" anytime to regenerate keywords
  • Add, edit, or remove keywords manually
  • Aim for at least 5 keywords

Authors & Collaboration

  • Add co-authors by searching their email
  • Set the corresponding author
  • Manage author order and affiliations
  • Add suggested reviewers

Submitting

When your manuscript is ready, click Submit. The system checks that:

  • a manuscript file is uploaded
  • the abstract has 50 to 600 words
  • authors and, for several authors, a corresponding author with a confirmed e-mail address are set

You may suggest up to two reviewers, then sign the Submission Agreement and click Sign & Submit. Submitting is free; the journal's publication fee is due only if your article is accepted.

Thesis Manager

Organize and write your thesis with chapters and references

The Thesis Manager helps graduate students organize and write their master's or doctoral theses with a structured chapter-based approach.

Features

  • Chapter Organization - Create, reorder, and manage thesis chapters
  • Rich Text Editor - Write each chapter with formatting, images, and tables
  • Reference Management - Manage your bibliography and cite references inline
  • Literature Survey - Integrate literature search results into your thesis
  • Templates - Use formatting templates to match your university's requirements
  • Export - Generate a formatted PDF of your complete thesis

Semester Manager

Manage courses, subjects, and academic semesters

The Semester Manager helps students and educators manage academic courses, track subjects, and organize examination schedules.

Features

  • Subject Tracking - Add and manage subjects for each semester
  • Exam Scheduling - Track exam dates, locations, and study materials
  • Course Materials - Organize notes, resources, and references per subject
  • Progress Tracking - Monitor your academic progress across semesters

Letterpad

Create professional academic letters and correspondence

Letterpad allows you to create and manage professional letters on your journal or institutional letterhead.

Features

  • Custom Letterheads - Design letterheads with your journal or institution branding
  • Letter Templates - Acceptance letters, rejection letters, review invitations, and more
  • PDF Generation - Download letters as formatted PDFs ready to send
  • Letter Archive - Keep a record of all sent correspondence

Research Groups

Create and manage research group profiles

Research Groups allows teams to create a public profile showcasing their research activities, members, and publications.

Features

  • Group Profile - Create a public page for your research group
  • Member Management - Add team members with roles (PI, Post-doc, PhD student, etc.)
  • Publications - Showcase your group's published papers
  • Research Areas - Highlight your group's focus areas and expertise

Conferences

Discover and manage academic conferences

Browse academic conferences, submit proceedings, and manage conference events linked to journals on SciMatic.

Features

  • Conference Listings - Browse upcoming and past academic conferences
  • Proceedings Submission - Submit conference papers directly through SciMatic
  • Journal Integration - Conferences are linked to journals for streamlined proceedings publication
  • Event Details - Dates, locations, topics, and submission deadlines

API

Access SciMatic data programmatically

SciMatic provides API endpoints for developers to integrate with the platform. Visit the API documentation page for detailed endpoint reference and usage examples.

Available Endpoints

  • Journal Data - Retrieve journal metadata, articles, and editorial board info
  • Search - Programmatic access to literature search
  • Bibliographies - Manage bibliographic data via API

Account & Roles

Managing your account, profile, and permissions

Account Registration

Create an account at scimatic.org/register using email/password or social login (Google, Facebook). Email verification is required.

Profile

  • Upload a profile photo
  • Add your affiliations (university, institution)
  • Manage your ORCID and other identifiers

Role Upgrades

Your role is automatically upgraded when you perform certain actions:

  • Author - Default role upon registration
  • Editor - Granted when you create a journal
  • Moderator - Assigned by administrators

Additional Documentation

More guides and tutorials