Semester Manager

Semester Manager is designed to help teacher, students and stationary shops. Prepare a course, you can share course materials, prepare exams, upload grades and marks, create home works and lots more. Students can access these materials and marks from Student panel. Prepare exams from the question and answers section. Share course materials with the stationary shops for print.

If you want to learn a subject of start your own subject, click the following link: Click to start Teaching/Learning

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Semester Manager - Getting Started
Semester Manager - Semester and Attendance Settings
Semester Manager - Chapters and Topics
Semester Manager - Notices, Notify all students
Semester Manager - Home Works

First, create an account. Registered users can logged in from the right top corner. After login, various panels will appear. If you are logged in but on another page, click the User Panel (1) button to go to Teacher and Student Panels. As a teacher, Click the Teacher Panel (2).

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In Teacher Panel, you will see the subjects you have created. If you have not created a subject previously, click 'Create New Subject' button. You can delete a subject permanantly by clicking the trash button or edit the subject by clicking the setting button.

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To create new subject, provide a short name (e.g. Gen. Chem.), a long/full name (e.g. General Chemistry) and a subject code (e.g. CHEM1851). Provide the credit hours of the subject and if available, the European Credit Transfer System (ECTS). If ECTS is not available, then keep it similar to the credit hours. Click the Create New Subject button to finish.

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When a subject is clicked in the subjects list, syllabus (left) and semesters (right) will be opened. List of subjects button leads back to the subjects list. Create chapter button can be used to create new chapter in the syllabus. Generally there are 14-16 chapters in each course (depends). In front of each chapter name, there are buttons to delete the chapter or edit/update the chapter name.

After creating a new subject, the system will create a default semester. Click the setting button to update the semester informatations.

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In Semesters window, click the create new semester button if the previous semester is closed. Provide the year of the semester, select the season and provide starting and end dates of the semester. After the last date, the semester will be archived automatically. Provide the starting time of the class e.g. 09:00:00 (hour:minutes:seconds). This is important for online attendance system. In the semester, the students can scan the QR-code that will get the time of attendance of the student. You can provide a Semester key; thus irrevelent students will not be able to enter the class and access the course materials.

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To take attendance by QR-code, create attendance settings. In the semester settings (right side), click Add Attendance button. Select day of the lesson and Start and Finish time of the lesson. In the last, provide a tolerance time that will be used by the QR-code system to accept the attadance. If for example, the tolerance time is 15 minutes and the lesson starts at 8:30, a student can capture the QR-code by the QR-code reader software to perform his/her attendance till 8:45. Once the time is 8:46, the system will record the attandance but not count it. The student will not be allowed in the exam if the absenties are more than 30%.

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When a semester is clicked (Go to Semester), a new window opens that contains the course materials and list of the students registered in the class (left side).

Left Side: Syllabus is on the left side. The chapters created in the subject are visible with links. Clicking each chapter leads to another window having the topics related to that chapter (or the topics of that week). Below are the students registered in this semester.

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Left Side: Clicking a student name in the students list will bring the attendencies of that student below the students list. The attendance show all login timings of that proper student from the QR-code used for attendance.

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Right Side of the Semester Page: This side contains the Notice board, home work board and exams. Create new notice, click the envelop to email that notice to all registered students.

To give home work to your students, click Create Home work button. In the window, create new home work by either uploading a file or write/paste the text. The solution can be provided in the window that will be visible to the stucents after the last date is passed. Also, in this window, selecet the last date of the home work and marks of the homework. Click save to create new homework. Students will see this home work in the Student Panel. After creating new homework, you can send a new notice to your students by email to let them know about the new homework using the Notice section.

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In the semester page, on the top of the syllabus, there are various icons. Click list of subjects to go back to the list while Create Chapter to create new chapter in the subject. In addition to the textual materials in the chapters, questions and answers can be provided by clicking the Questions button. Click Create New Question button. Another window will open. Paste/Write a question in the question window and its answer in the answer window. Additionally, you can provide a link of a Youtube video or upload a file explaining that.

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This question/answer section can be used to prepare an exam paper later. For that, provide the marks for that question. If you want to provide an empty space after the question that can be used to write the answer, select any number (in centimeters). If the exam will be solved using a separate sheet, then leave this option to 0cm. Click Save to save the question.

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In the right side of the semester page in the exams section, click Create Exam button to create new exam. You have already created some questions and answers in the Questions section. To prepare an exam, just select questions you want to ask in the exam. Write a note that will be appeared on the exam paper, choose the exam date e.g. 2019-11-25 (Year-month-date) and duration of the exam in minutes e.g. 50 (that means 50 minutes).

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You have created an exam. The students will not be able to see the exam before the exam date you provided. You have already entered answers together with the questions, once the exam date is passed, a solution manual of that exam will appear in the Student Panel as well as in the Teacher Panel.

After the exam date, clicking the Marks button in the exam section will lead you a new page for entering the marks. To be more transparent, marks of each question for each student can be entered separately. If you have selected 10 questions in the exam paper, there will be add buttons for 10 questions in front of each student. Click the add button and select the marks. A teacher can see the marks of all the students. In Student Panel, a student can see his/her own marks only. In the right most column, click the show button to see the detailed marks. If the students is caught copying, you can select that option in the show page.

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